Hosting a Reception, Social, or Event at ACPA25

Whether your goal is to outreach to potential new students or employees, connect with alumni and friends, or uphold a longstanding ACPA tradition, hosting an event for your institution, entity group, or organization is a great way to become part of Convention at ACPA25!

In addition to receptions, ancillary requests can be submitted to spaces used for non-educational programs.  These could include meetings and other get-togethers. We will not have space in Long Beach to accommodate programs that should have been submitted as an Educational Session. 

Process for Requests

Ancillary Space Requests are due Friday, 11 October 2024. Notification regarding the specific location, date, and time of your event will take place by Friday, 1 November 2024.

submit an ancillary space request

 

Food and Beverage

Food and beverage is optional for your event.  All catering costs need to be covered by your group. The deadline to confirm your food and beverage requests is Friday, 15 November 2024, with final confirmation of counts by Friday, 3 January 2025.

Note: After 15 November 2024, if you would like to request to change your requested menu items, please email Brian Hopkins, ACPA Director of Convention and Events, at [email protected]. Changing menu items after 15 November 2024 may not be possible.

Please note all food and beverage must be ordered through the catering menus for meetings and events taking place in the Long Beach Convention Center and Hyatt Regency Long Beach. Outside food and beverage is not permitted. A link to the catering menus is available below so you can plan your order. Instructions for submitting your order can be found in your ancillary space confirmation email.

Long Beach Convention Center Catering Menu
All orders are subject to a taxable 16% administrative charge/fee and applicable sales tax.

Hyatt Regency Long Beach Catering Menu
All orders are subject to a taxable 17.15% service charge, a taxable 6.85% administration fee, and applicable sales tax.

Audio Visual (A/V Requests)

You are able to request audio-visual services as a part of your ancillary space request. All A/V services will need to be covered by your group.  A full list of A/V options including associated costs is available on the request form.

Thank you for your interest in hosting a reception or event at ACPA25. We are excited to assist as you plan your gathering. If you have any questions, please contact Brian Hopkins, ACPA Director of Convention &a Events, at [email protected].